This page reviews the Time & Attendance (T&A) workflow, its benefits, and how to access it in Laudio.
Overview:
Laudio receives time and attendance data from health systems via a data feed from the system's T&A platform. Laudio then surfaces that data, analyzes it to pick up on key trends, and turns it into actionable steps for leaders.
The Time & Attendance workflow allows leaders to view T&A information for their team in one central location. Laudio users can view information like unscheduled absences, late clock-ins and missed punches. They can filter data by event types and occurrences and then filter that data by time period.
Laudio users can easily identify time and attendance trends on a specific employee filtered to their specifications.
They can also action on that information by sending team members pre-populated emails that include the relevant T&A data.
Benefits of the Workflow:
Gain customized visibility into time and attendance events at the cost center or individual team member level
Toggle between the sum of events or occurrences, and set a default view
Filter events by event type, including unscheduled absences, missed punches, late clock-ins, early clock-outs, and no-call-no-shows, and set a default view
Easily filter by time period, including past pay period, last 30, 60, 90, 180, or 365 days, and set a default view
Access the Data Visualization for each team member to see patterns by time period, events or occurrences, and event type
Easily action on the T&A data by sending team members an email, updating disciplinary actions, or copying the data elsewhere.
How do I access the Time & Attendance workflow?
Click on Time & Attendance in the left navigation panel of your Laudio account
How do you calculate Time & Attendance data?
You can access calculation methodology within Laudio by clicking on the following icon:
Unscheduled absences:
Only first shift is included if there are many in a row. If an employee has an unscheduled absence, then works a shift, and then has another unscheduled absence, both would be counted
Missed punch / No show:
Any shift having missed punch / no show is counted
Arriving late or leaving early:
Only shifts where the shift start/end time is outside of their worked department’s standard shifts and associated grace periods are included
If a single shift has both a late arrival and leave early event, only the late arrival will be shown
Excluded are:
Any shift with a "low census" pay code
Any shift where training, administrative, or meeting time accounts for >50% of total hours worked
Excluded from all events:
Any shift with Orientation pay codes
Any shift that cannot be matched to a known worked shift (these shifts are tagged as "Unknown" shift type elsewhere in Laudio)
Any shift that is >50% a scheduled absence (e.g. PTO)
Any employee that is not currently active (e.g. a terminated employee)
Worked shifts are matched to standard shifts by the following logic:
The actual punch in / punch out time are compared to all standard shifts for the employee's worked department
Shifts are only matched to a standard shift if:
The start time is within 60 minutes of the standard shift start time
The end time is no greater than 30 minutes early (up to 5 hours later than end time is allowed)
The exception to this is if a low census pay code is in place, in which case these criteria is ignored
